We will send a “all time” ledger every January which will contain the full transaction history. You can copy and paste this into excel and manipulate it as you see fit for your taxes. We’re working on a system to allow hosts to directly view the ledger and specify custom periods but there’s currently no timeline for implementation.
| Name | Happy Host | Host/Customer Name on record |
|---|---|---|
| [email protected] | Contact email address on record | |
| Rent | $ 3895.92 | total of nightly rates for specified period before platform and other booking related fees. |
| Platform Fee | $ 390.23 | All non-rent, non-guest paid fees, non-tax expenses in the booking. Platform fees can range from 5-35% of the pre-tax booking value. On some platforms, the platform fee is separately billed to HostWell and not part of the booking transaction. In these cases the rent is increased to cover the platform fee–average daily rate may appear higher on platforms where the platform fee is also higher because of this nuance on how the money is collected, billed and booked. Our system is designed to adjust guest pricing such that the host generally makes the same on any booked day regardless of which channel the booking comes from–unless we are running channel specific promotions which may reduce the rate for specific channels on given promotional periods. We generally run platform promotions to fill calendar dates or when demand is particularly low. |
| Guest Paid Fees | $ 1495.00 | This column covers all fees paid by guests separate from the rent. This will include the guest portion of the cleaning fee and fees suc as the Safely insurance fee. In most cases the guest pays the full cleaning fee unless a host is covering part of the cleaning fee the collected cleaning fee may be less–in such cases the balance is deducted from rent and added to cleaning fee. There are also some listings which have no published cleaning fee, but we adjust the room rate based on length of stay to cover the cleaning fee. in those cases the entire cleaning fee is in the rent charged by the platform and then extracted from rent into this cleaning fee item. On some platforms, the cleaning fee is listed as a “management” fee. This is done where the search rankings are impacted by cleaning fees. In the US most platforms now present “all in” pricing so the fee breakdown is not immediately presented to guests. |
| Tax | $ 156.90 | Local Taxes: including any tax related items. In San Francisco this is currently 16% and includes the 14% Transient Occupancy Tax and the 2% Tourism Improvement District Fee. These are charged separately to the guest and paid to the treasurer by HostWell. |
| Total | $ 5607.82 | booking total= Rent + Cleaning Fee + Taxes |
| HostWell Commission | $ 876.43 | Our Commission = (Rent – Platform Fees) * commission rate We deduct the fees prior to computing our commission–we share the expenses with you. |
| Due Owner | $ 2629.26 | Due Owner (your payout) = (Rent – Platform Fees) * (1-commission rate) We deduct the fees prior to computing our commission–we share the expenses with you. |
| Paid Owner | $ 2629.26 | Monies paid to you. We settle accounts once a month. If we do work for y ou, there may be line items with “Source” “HostWell Services” or “HostWell Cleaning” or some other “HostWell” entity. We bill these as a payment to the owner. We don’t know how hosts do their individual accounting so we provide all the info to you. Many hosts just sum up the “due owner” column and report that is their rental income. If you use the paid owner column, it may include maintenance and other expenses and you’ll then have to deduct those expenses back out on your own. |
| Balance due Happy Host | $ 0 | How Much we currently owe you for the period. If we did work for you which esceeds the cost or you collected cash from a guest for an extended stay or other services which exceeds your other monthly earnings, we may be owed money. In general we’ll just wait for things to settle next month. |
| Date | Listing Name | Source | Conf # | # of Nights | Rent Paid | Platform Fee | Guest Paid Fees | Tax Due | Security Deposit | Tax Collected | Total | HostWell Commission | Due Owner | Paid Owner | Net Due |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2024-09-16 | Super Apartment with Views | Airbnb | XXXXXXX1 | 4 | 957.60 | 37.70 | 299.00 | 0.00 | 0.00 | 0.00 | 1256.60 | 229.98 | 689.92 | -689.92 | |
| 2024-09-26 | Kitchen Faucet Replacement | HostWell Services | 20241009-001-09 | \ | 278.71 | 14.66 | 293.37 | -396.55 | |||||||
| 2024-10-01 | Super Apartment with Views | HostWell Checking | 20241001-001-01 | 0.00 | 0.00 | 396.55 | |||||||||
| 2024-10-10 | Super Apartment with Views | Airbnb | XXXXXXX2 | 4 | 804.80 | 33.11 | 299.00 | 0.00 | 0.00 | 0.00 | 1103.80 | 192.92 | 578.77 | -578.77 | |
| 2024-11-01 | Super Apartment with Views | HostWell Checking | 20241101-001-01 | 0.00 | 0.00 | 578.77 | |||||||||
| 2024-11-28 | Excellent room in Super Apartment | Airbnb | XXXXXXX3 | 1 | 271.90 | 17.13 | 299.00 | 0.00 | 0.00 | 0.00 | 570.90 | 63.69 | 191.08 | -191.08 | |
| 2024-12-01 | Super Apartment with Views | HostWell Checking | 20241201-001-01 | 0.00 | 0.00 | 191.08 | |||||||||
| 2024-12-31 | Super Apartment with Views | Booking.com | 1234567890 | 2 | 621.62 | 256.12 | 299.00 | 156.90 | 0.00 | 156.90 | 1137.52 | 91.38 | 274.12 | -274.12 | |
| 2025-01-01 | Super Apartment with Views | HostWell Checking | 20250101-001-01 | 0.00 | 0.00 | 274.12 |
NOTE: We no longer collect security deposits since Safely or AirCover have no deductibles and provide coverage for guest damage. Historically, security deposits are not safe as guests can just dispute the charge on their credit cards and these disputes ere difficult to win, Safely solves this problem.
Guest pay for the highest tier of Safely protection–$25,000 personal property damaged by guest, $1m structural damage caused by guest, $1m liability coverage for guest injury on property,
